HR Support Representative
Eisenhower Medical Center
Rancho Mirage, CA
Job Objective: A brief overview of the position.
Works under the direction of the Relationship Manager. Provides administrative and functional support to the human resources department. Answers general human resources related questions.
Ages of Patients
Blood Borne Pathogens
Minimal/ No Potential
Preferred: Associate’s degree
Required: 1 year experience in Human Resources or Bachelor’s degree
Preferred: HR experience in a health-related field.
Coordinates pre-employment process for new hires including:
Schedules new employee pre-employment examinations
Processes background check
Completes enrollment for Orientation attendance
Reviews required forms for completeness, accuracy, and appropriate signatures
Reviews important policies
Reviews benefit plans and enrollment options
Takes photo for new employee badge and assigns security access when appropriate
Verifies status of professional licensure for all licensed new hires by utilizing the appropriate licensing boards
Accurately enters employee data into the HR/Payroll system including:
Review/enter start/stop date changes
Professional licensure, including renewals
Corrective action forms
Collects and enters student, physician, and contractor data in Empath/HRIS system.
Processes employee terminations.
Updates the Position Control Log according to protocols.
Maintains data base integrity and consistency related to Empath and the ID badging system.
Files documents (status changes, performance evaluations, benefit enrollment forms, W-4 changes, etc.) and audits all files, ongoing, for completeness.
Front Desk Coverage/Phone coverage:
Directs calls or walk-ins to either Relationship Manager, Recruiter, RSR, or HRSR depending on reason for contacting HR.
Immediately inform recruiters of applicants applying for "critical" positions.
Opens all mail (except confidential mail) and distributes to appropriate individuals.
Ensures materials are available to hospital employees and applicants.
Sells bus passes and processes the monthly deposit.
Performs written and telephone employment verifications
Participates in the Employee Benefits Fair and annual Open Enrollment including post-open enrollment follow up as directed by Compensation/Benefit Specialist. Processes benefit coverage changes for employees during annual enrollment process, and throughout the year.