Specialists (Clinical and Non-Clinical)
GME Program Office
Full Time
8 Hour Shift
Rancho Mirage, CA 92270
Job #
  • Job Objective: A brief overview of the position.
    • The position is responsible for performing managerial duties as related to planning, directing, and coordinating academic, operational, and financial activities of the residency program.
  • Reports to
    • Director of Graduate Medical Education
  • Supervises
    • N/A
  • Ages of Patients
    • Primarily Adult & Geriatric Patients
  • Blood Borne Pathogens
    • Minimal/ No Potential
  • Qualifications
    • Education
      • Preferred: Bachelor’s Degree
    • Licensure/Certification
      • N/A
    • Experience
      • Required: 5 years administrative level experience
        Preferred: Experience in healthcare and hospital residency programs
  • Essential Responsibilities
    • Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and reports suspected violations.
    • Provides Program Director and residents with appropriate support, prepares and delivers program reports and correspondence in a timely manner. Develops job description and performance standards and participates in annual evaluation of program assistant.
    • Educates staff, residents, and faculty in proper adherence to policies and procedures.
    • Assists the program director in meeting and complying with the current standards established by regulatory and accreditation bodies.
    • Maintains Web-based accreditation surveys, compiles and submits accurate reports to certifying bodies and other professional organizations, and prepares institutional forms and requests, as required
    • Manages, coordinates and participates in accreditation site visits, including preparation of site visit documentation
    • Develops and creates resident and program evaluation reports, such as trending data to identify areas for improvement and tracking of data demonstrating the affect of interventions.
    • Plans and manages the day-to-day activities of the residency including rotation schedule development, conference organization and scheduling, resident evaluation process completion, faculty and DEC meeting preparation and other meetings and activities as requested.
    • Assists the program director in oversight of planning and implementation of faculty development activities and planning, developing and implementing residency improvement projects.
    • Coordinates travel plans and oversees preparation of travel vouchers for residents, director, assistant director, and faculty for approved program travel.
    • Coordinates the resident recruitment processes, including the initial screening, and processing of applications; evaluate residency applications for completeness; notify applicants of decision to interview and schedule interviews; correspond with applicants; gather interview summary information, and submit NRMP rank order lists.
    • Maintains accurate and complete confidential files and records of residents. Monitors duty hours, evaluations, out-patient rotations, procedure logs and scholarly activities for accuracy and completion
    • Schedules in-service/in-training annual exams.
    • Organizes and coordinates all residency program social events and coordinates and helps plan annual resident graduation.
    • Identifies and implements processes to improve quality and customer service.
    • Performs other duties as assigned.