Located in the heart of the Coachella Valley, you have access to resort-style living and world-class amenities throughout Southern California.
Job Objective:
Manages and negotiates agreements with external partners to ensure fundraising events success, produces and communicates detailed information and provides high-touch donor support to meet fundraising goals. Maintains a high-level of organization and communication with compassion for others in a dynamic event environment. Attends Foundation events to ensure overall success.
Job Description:
Education:
Required: Bachelor’s degree
Licensure/Certification:
N/A
Experience:
Required: Five (5) years of experience in an event coordination or account management role responsible for budgeting, financial reporting or client relations
Preferred: Leadership, fundraising, marketing, or advertising experience
Essential Responsibilities:
- Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
- Negotiates contracts with vendors, ensuring cost efficiencies and top quality for Eisenhower Health.
- Represents Eisenhower Health with a care-first approach and professional manner.
- Manages financial P & L and reconciliation support to director; consistently submits event invoices and reconciles and reports on all budget and projections.
- Attends Foundation events and facilitates on-site execution to ensure expectations are met by vendors and successful outcomes.
- Works with finance on all event wires, checks and accounts payable; follows through with vendor or partner and communicates timeline of expected payment.
- Facilitates ticket and parking pass distribution to all Eisenhower Health Foundation Ticketed Events; has understanding of donor dynamics and friendship to ensure positive donor relationships.
- Supports director on internal event staff documents and helps lead non-event staff throughout planning and execution of events.
- Schedules, coordinates, and prepares communication materials for Eisenhower Health Foundation Events Team.
- Creates documents of action items at site visits or important meetings, for key members to follow up.
- Creates timelines and constantly keeps up with Foundation Event Schedules.
- Supports donors accessing their tickets for all ticketed events.
- Answers RSVP Phone Line and takes accurate phone messages, RSVPs, event items and distributes appropriately.
Essential Skils:
- Ability to work in various environments, including indoor venues, outdoor spaces and large-scale event locations
- Ability to effectively communicate in a positive and professional manner
- Ability to adapt quickly to changing priorities and unexpected situations
- Exceptional writing, editing, and proofreading skills with strong attention to detail
- Ability to prioritize tasks and manage time efficiently to meet deadlines
- Ability to create and maintain positive interpersonal relations with peers, staff, leaders and vendors
- Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications
- Ability to create a welcoming environment for patients and visitors, demonstrating empathy and respect in all interactions
