Administrative Support
Human Resources
Full Time
8 Hour Shift
Rancho Mirage, CA 92270
Job #
  • Job Objective: A brief overview of the position.
    • Works under the direction of the Human Resources Relationship Manager. Provides administrative and functional support to the human resources department. Answers and processes general human resources related questions.
  • Reports to
    • Human Resources Relationship Manager
  • Supervises
    • None
  • Ages of Patients
    • None
  • Blood Borne Pathogens
    • Minimal/ No Potential
  • Qualifications
    • Education
      • Preferred: Associate’s degree
    • Licensure/Certification
      • None
    • Experience
      • Required: 2years' experience in Human Resources or Bachelor’s degree
      • Preferred: HR experience in a health-related field.
  • Essential Responsibilities
    • Coordinates pre-employment process for new hires including:
      • New employee pre-employment examinations
      • Processes background check
      • Completes enrollment for New Orientation attendance
      • Facilitates Pre-Hire Orientation Meetings and Contractors/Students Onboarding
      • Reviews and validates required forms for completeness, accuracy, and appropriate signatures
      • Reviews benefit plans and enrollment options
      • Takes photo for new employee badge and assigns security access when appropriate
      • Verifies status of professional licensure for all licensed new hires by utilizing the appropriate licensing boards
    • Accurately enters or reviews entered data and validates employee data into the HRIS Workday system including:
      • Status changes
      • Review/enter start/stop date changes
      • Salary Information
      • Benefit Elections/Changes
      • Professional licensure, including renewals
      • Corrective action forms
    • Collects and enters student, physician, and contractor data in Workday/HRIS system.
    • Processes employee terminations.
    • Updates the Position Control Log according to protocols.
    • Maintains integrity and consistency related to HRIS system/Workday and the ID badging system.
    • Files documents as needed and audits all files, ongoing, for completeness.
    • Front Desk Coverage/Phone coverage:
      • Directs calls or walk-ins to appropriate team member depending on reason.
      • Immediately inform recruiters of applicants applying for “critical” positions.
      • Opens all mail (except confidential mail) and distributes to appropriate individuals.
      • Ensures materials are available to hospital employees and applicants.
      • Sells bus passes.
      • Performs written and telephone employment verifications
      • Tuition Reimbursement Forms
      • Leave of Absence
    • Participates in the Employee Benefits Fair and annual Open Enrollment including post-open enrollment follow up as directed by Compensation/Benefit Specialist.  Validates benefit coverage changes for employees during annual enrollment process, and throughout the year.
    • Other duties as assigned.