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Job Objective: A brief overview of the position.
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Works under the supervision of the Physician Employment Supervisor to carry out efficient and effective physician employment processes and procedures. Responsible for all aspects of the accounts payable process using a web based expense and invoicing program and assists with physician onboarding
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Reports to
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Supervisor, Physician Employment
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Supervises
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None
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Ages of Patients
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None
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Blood Borne Pathogens
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Minimal/ No Potential
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Qualifications
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Education
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Preferred: AA degree in business or related field
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Licensure/Certification
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None
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Experience
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Required: 2 years administrative assistant experience in health care or related field or 2 years in accounts payable
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Preferred: 5 years administrative assistant experience in health care
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Essential Responsibilities
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- Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
- Assists Physician Employment Supervisor with the accounts payable process for the group, to include:
- Screen invoices, and employee reimbursements to insure they are complete
- Communicate with vendor or employee where more information is required
- Reviews employee reimbursements pursuant to group policies
- Assigns the proper cost centers and expense account numbers to invoices and expense reimbursement requests
- Review any invoices and check requests that may be incomplete or improper with the Physician Employment Manager
- Track pre-set expense allowances for physicians and advises providers regarding the balance on their allowance
- Ensures invoices and expense reimbursements are properly coded and allocated prior to submitting for approval
- Assists Physician Employment Supervisor with enrolling physicians in and coordinating the physician benefit package:
- With guidance of Physician Employment Supervisor, ensures accuracy of plan enrollments through monitoring of monthly billings
- Assists physicians with processing changes to benefits enrollment
- Answers questions for physicians on benefit issues, or directs such questions to the appropriate resource
- Assists Physician Employment Supervisor to ensure the timely onboarding of physicians to the medical group.
- Ensures all required documentation is obtained in a timely manner
- W-4
- Bonus treatment
- Direct deposit paperwork
- I-9
- 401k enrollment paperwork
- Insurance enrollment paperwork
- Coordinates onboarding meetings with new physicians with the appropriate EMC staff (marketing, risk management, etc.) and vendors (401k and benefits consultant)
- Assists in ensuring that new employees receive legally required notices and disclosures (e.g. disability notice, employee handbook, etc.)
- Coordinates the ordering of physician scrubs and lab coats, prescription pads and business cards
- Ensures all required documentation is obtained in a timely manner
- Answer the medical group’s incoming line and assist caller or direct caller to appropriate resource.
- Other duties as assigned.
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Located in the heart of the Coachella Valley, you have access to resort-style living and world-class amenities throughout Southern California.
