Physician Employment Specialist-Administration (Clinic Division)

Job Objective:

Assists with carrying out efficient and effective physician employment processes and procedures, including physician onboarding. Responsible for all aspects of the accounts payable process using a web based expense and invoicing program.

Essential Responsibilities:

• Demonstrates compliance with Code of Conduct and compliance policies and takes action to resolve compliance questions or concerns and report suspected violations.
• Assists Physician Employment Supervisor with the accounts payable process for the group, to include screening invoices, and employee reimbursements to insure they are complete.
• Communicates with vendor or employee where more information is required.
• Reviews employee reimbursements pursuant to group policies.
• Assigns the proper cost centers and expense account numbers to invoices and expense reimbursement requests.
• Reviews any invoices and check requests that may be incomplete or improper with the Physician Employment Supervisor.
• Tracks pre-set expense allowances for physicians and advises providers regarding the balance on their allowance.
• Ensures invoices and expense reimbursements are properly coded and allocated prior to submitting for approval.
• Assists Physician Employment Supervisor with enrolling physicians in and coordinating the physician benefit package.
• With guidance of Physician Employment Supervisor, ensures accuracy of plan enrollments through monitoring of monthly billings.
• Assists physicians with processing changes to benefits enrollment.
• Answers questions for physicians on benefit issues or directs such questions to the appropriate resource.
• Assists Physician Employment Supervisor to ensure the timely onboarding of physicians to the medical group.
• Ensures all required documentation is obtained in a timely manner, including but not limited to W-
• Coordinates onboarding meetings with new physicians with the appropriate EMC staff (marketing, risk management, etc.) and vendors (
• Assists in ensuring that new employees receive legally required notices and disclosures (e.g. disability notice, employee handbook, etc.).
• Coordinates the ordering of physician scrubs and lab coats, prescription pads and business cards.
• Answers the medical group’s incoming line and assist caller or direct caller to appropriate resource.
• Performs other duties as assigned.

Essential Skils:

• Ability to function in a high volume environment and multi-task
• Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications
• Ability to work in a highly professional manner with patients, executives, physicians, employees in meeting appropriate administrative requirements
• Able to operate office machinery such as faxes, copier, scanner, and other computer equipment
• Demonstrates proficiency in expense and invoicing programs (i.e. Concur Expense and Travel)
• Written and verbal communication skills
• Ability to be flexible in response to unexpected change in work volume