Located in the heart of the Coachella Valley, you have access to resort-style living and world-class amenities throughout Southern California.
Job Objective:
Provides recruiting and system administrator support to the Human Resources recruitment function for the health system.
Job Description:
Education:
Required: Bachelor’s degree
Licensure/Certification:
N/A
Experience:
Required: Two (2) years of human resources experience
Preferred: Recruitment experience in healthcare
Essential Responsibilities:
- Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
- Extends offers to candidates as directed by Recruiter; distributes offer letters and pre-hire information to external candidates.
- Ensures accurate offer letter information is created and electronically communicated to HR Support Reps for new hires, transfers and status changes as directed by Recruiter; updates existing offer letters when hiring dates and/or other information changes.
- Screens applications of candidates as designated by Recruiters.
- Follows up with leader to ensure timely interview process and candidate notification is completed.
- Enters all recruitment incentive bonuses; prepares and audits bi-weekly Bonus Report including sign-on, employee referral, and relocation bonus incentives.
- Prepares Recruitment team expense reports and follows up with A/P as needed; effectively and expeditiously processes recruitment related invoices.
- Tracks RN hiring statistics on a monthly basis for reporting purposes.
- Coordinates recruitment events as directed by Recruiters.
- Facilitates relationship with vendors providing collateral/giveaways for career fairs.
- Collaborates with Hiring Managers on creating requisitions using available protocols; updates existing recruiting protocols and creates new ones as needed.
- Maintains and updates Recruiting Resources folder on IkeNet.
- Facilitates posting of approved requisitions in Applicant Tracking System (ATS) and follows up on in-process requisitions; manually updates ATS for approved requisitions as needed.
- Performs ‘Super User’ administration of ATS to maintain database integrity.
- Updates and maintains job codes for nursing positions to ensure consistency with job postings.
- Creates, maintains and updates complex reports, spreadsheets and ATS.
- Formulates pre-qualification questions for selected positions as directed by Recruitment
- Collaborates with Recruiters and HRIS to facilitate system enhancements and upgrades.
- Performs other duties as assigned.
Essential Skils:
- Written and verbal communication skills
- Ability to prioritize tasks and manage time efficiently to meet deadlines
- Ability to work independently as and as a team member
- Ability to communicate with patients, healthcare professionals, and staff to ensure clear and accurate exchange of information
- Excellent customer service skills
- Familiarity with internet job boards
- Knowledge of HR information system, i.e., Workday
- Ability to adapt quickly to changing priorities and unexpected situations
- Critical thinking skills related to recruitment and selection process flow
- Problem solving skills to identify issues and formulate effective solutions
- Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications
