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Job Objective: A brief overview of the position.
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- Responsible for assisting in administrative operations as directed by the Director; provides various clerical, administrative, and general office support involving word processing, report preparation, scheduling of meetings and telephone reception.
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Reports to
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- Administrative Director-EVS
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Supervises
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- N/A
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Ages of Patients
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- N/A
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Blood Borne Pathogens
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- Minimal/ No Potential
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Qualifications
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Education
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Required: HS Diploma, GED or higher level degree
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Preferred: AA degree in business or related field
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Licensure/Certification
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Required: N/A
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Preferred: N/A
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Experience
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Required: Two (2) years of administrative support experience
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Preferred: Administrative support experience in healthcare setting
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Essential Responsibilities
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Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
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Answers phones and facilitates prompt messages to appropriate staff.
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Prepares correspondence, reports, schedules, etc. and distributes as appropriate.
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Maintains calendars for Director; changes in schedule are relayed to all concerned in a timely manner.
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Facilitates meeting setup (date, time, location, packets, food, etc.) and records and transcribes minutes as requested.
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Revises and prepares new policies and procedures for department(s) and distributes information in a timely manner to all appropriate areas.
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Assists in creation of forms and flyers
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Prepares staff annual and probationary evaluation packets for all reporting areas.
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Maintains employee files for department(s) (PAF changes, terminations, counseling’s, education, etc.).
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Maintains confidentiality of information handled and forwards originals to Human Resources Department.
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Tracks past due evaluations and employee health requirements, and notifies employee(s) monthly of upcoming deadlines.
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Assures all assignments/projects are completed within required timeframes.
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Schedules and coordinates interviews; prepares interview packets and arranges meeting space.
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Obtains signatures and processes requests (capital equipment requisitions, purchase orders, check requests, paid time off (PTO) requests, education and travel requests, etc.).
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Complies with departmental plan to meet budget goals.
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Orders supplies as necessary for the administrative offices.
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Picks up, sorts and distributes mail for department(s).
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Performs other duties as assigned.
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Located in the heart of the Coachella Valley, you have access to resort-style living and world-class amenities throughout Southern California.
