-
Job Objective: A brief overview of the position.
-
The Residency/Fellowship Coordinator position is responsible for providing support to the residency/fellowship/clerkship program and ensuring the operational components are functioning in an effective manner
-
-
Reports to
-
Director of Medical Education Admin with dotted line to Residency/Fellowship Program Manager
-
-
Supervises
-
N/A
-
-
Ages of Patients
-
N/A
-
-
Blood Borne Pathogens
-
Minimal/ No Potential
-
-
Qualifications
-
Education
-
Required: Bachelor’s Degree in Healthcare or two (2) years of related experience in lieu of degree
-
-
Licensure/Certification
-
Preferred: Training Administrators for Graduate Medical Education (TAGME) Certification
-
-
Experience
-
Required: Two (2) years of experience in an academic medical environment and/or residency program or Bachelor’s Degree in lieu of experience
-
Preferred: Experience in medical education or residency program
-
-
-
Essential Responsibilities
-
Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and reports suspected violations.
-
Provides administrative support to the Program Director, Program Manager, and trainees (residents, fellows, and/or medical students).
-
Educates staff, trainees, and faculty in proper adherence to policies and procedures.
-
Prepares and delivers program reports and correspondence in a timely manner.
-
Maintains AMION scheduling system & MedHub trainee database.
-
Assists the program director in meeting and complying with the current standards established by regulatory and accreditation bodies.
-
Compiles and submits accurate reports to certifying bodies and other professional organizations.
-
Assist Program Managers in accreditation site visits, including preparation of site visit documentation.
-
Develops and creates trainee and program evaluation reports, such as trending data to identify areas for improvement and tracking of data demonstrating the effect of interventions.
-
Communicate with multiple specialty departments and faculty to coordinate the trainee daily activities including rotation scheduling and assignments, organization and scheduling of educational conferences, and trainee evaluation process completion.
-
Scheduling, organizing and preparing agendas/materials/minutes for training program related meetings
-
Maintain and track trainee attendance, including attendance of educational conferences/meetings.
-
Assist Program Manager with coordinating travel plans and oversees preparation of travel vouchers for residents, director, assistant director, and faculty for approved program travel.
-
Assist Program Manager with trainee recruitment processes, interviews, tours, preparing applicant materials, data collection of interview summary information, and NRMP rank.
-
Maintains accurate and complete confidential files and records of trainees.
-
Monitors duty hours, evaluations, trainee rotations, procedure logs and scholarly activities for accuracy and completion.
-
Maintains website information on intranet.
-
Execute trainee electives, completing all paperwork, contracts and sending to outside teaching sites.
-
Assist with trainee onboarding, collection of contracts, scheduling trainee training, meal badges, white coats, pagers, business cards, and scrubs.
-
Assist Program Manager with assistance of trainee housing.
-
Assist Program Manager with proctoring the in-service/in-training annual exams.
-
Assist Program Manager with coordinating and planning of all training program social events and annual trainee graduation.
-
Identifies and implements processes to improve quality and customer service.
- Performs other duties as assigned.
-
Located in the heart of the Coachella Valley, you have access to resort-style living and world-class amenities throughout Southern California.
